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9 Problems Business Process Automation Can Solve

Are you a business owner trying to cut costs? Or has your boss tasked you with the challenge of cutting costs for your company? 

If so, don’t focus solely on the numbers, instead, look at your processes. Where can you eliminate waste and improve efficiency? You need to focus on process automation within your organization if you want to save money without sacrificing value within your business.

Don’t worry if you don’t know what BPA is or how it can help you, we’ve got you covered. Keep reading to learn how automation can solve these nine common problems all businesses face.

1. Save Time Instead of Doing Everything Manually

Are you still entering all your receipts manually each day or week? Is your team drowning in spreadsheets and daily reports? With an automated software program, you can eliminate time-wasting tasks such as data entry so you can get back to building your business.

Just like you’ve set up your cable bill to be paid each month automatically, so too can you set up certain repetitive tasks to happen automatically in your business. Digital automation is your solution to saving time when it comes to manual processes.

Spend some time analyzing all your workflows and see where you can eliminate manual tasks by digitalizing them. Stop paying your employees to enter information on every platform manually, and you’ll also eliminate the next problem at the same time. 

2. Natural Human Error When Done Manually

Every time you need to complete a step manually, you run the risk of natural human error. You can virtually eliminate these errors by automating your processes. While no system is perfect, and technology can inherently bring its own issues, with digital process automation, you can eliminate natural human error immediately.

By automating your processes, you can improve consistency across your organization. This is especially important as you start to grow and scale. You need to know that every branch and department within your company is completing every task, exactly the same.  

3. Repetitive Data Entry

As your work to improve efficiency within your organization, you need to take the time to evaluate every step in your processes and workflows. Where do you or your team spending too much time duplicating data entry across platforms? 

For example, each time you add a new product to your product line, do you need to enter the information in your inventory management program, and then also go update each sales platform?

This is a problem easily solved with automation. Eliminate receptive tasks by investing in a BPA program that automatically disseminates the information where it needs to go after you’ve entered it once. 

4. Disorganized Systems and Workflows

As you work to cut costs by reducing waste, you will need to focus on creating systems. Without these, you can’t begin to create an efficient workflow that will save your team and corporation time and money. 

Inefficient and inconsistent processes are costing you money every day. To eliminate these problems, you need to map out your systems and then begin to find solutions to automate them. Work with your IT department or hire a specialist to analyze where you can use the power of BPA to organize your workflow today. 

As you get started with organizing your workflow, you need to start with a plan. Technology can help you with any problems you may have with your systems and organisation, but you always need to start by assessing your situation and then mapping out where you want to go. Then you’re ready to start automating business processes and stop wasting time and money.  

5. Improve Customer Service

As mentioned earlier, consistency is vital as you grow your business. This is especially true when it comes to improving customer service. You want every customer to know that they’re getting the best product or the best service regardless of which branch they visit or whom they reach on the phone. 

And automated systems give you this peach of mind. By creating processes that are followed exactly every time, you know that two different factories assembling the same product will both create identical final products for delivery.

This same concept of consistency and customer service is just as true if you run a service-based business. Every time you gain a new client, do they receive the same onboarding information? Is the same automated email sequence sent to every new customer? If not, then you need to create an automated onboarding email sequence that is sent out immediately every time you close a new client. 

6. Simplify Audits 

Do you dread quarterly or annual audits? Do you cringe every time you see your CFO calling you? Stop worrying about audits and free yourself up to get back to the work you love. 

When you have automated systems immediately tracking every expense and invoice, you don’t have to worry about your paper trail. And regular audits can be used for their intended purpose, tracking data and finding ways to make or save more money. 

Take the time to find a program that will simplify your business and streamline your processes so you can stop worrying about your paper trail. Unfortunately, tracking this information is necessary, but that doesn’t mean you have to do it manually. Automate it instead. 

7. Declining or Stagnate Growth

In the beginning, your company was growing by leaps and bounds. But then you hit a plateau; you’re completing all the work you can in the time you have. But without increasing capacity, how can you continue to grow? 

The answer is by automating tasks that don’t need to be done by you or your team. You can scale your efforts and grow your business to the next level by implementing business automation. 

Don’t worry about keeping up as you grow your business. When you take the time to analyze your systems and automate your processes, you can rest assured knowing that stagnate growth will no longer be a problem for your company. 

8. Reduce Waste and Inefficiencies

In the past, each time your company grew you likely increased resources either in the form of new employees or new technology. However, did you ever take the time to map out your systems and create processes that could streamline your work? 

Now is the time to do this step so you can eliminate the problem of waste and inefficient work. Don’t fall into the trap of thinking that if you just put in more hours at work, you can get more done. There is a limit to your capacity, and you will see increased diminishing returns the more you try. 

Instead, reduce waste by focusing on the steps that can be automated. Businesses all over the world are going lean, and it’s time you do so as well. Harness the extra time you can save by using automated processes in your business so you can see the kind of returns that make shareholders happy.  

9. Complex Onboarding

Whether you’re onboarding new employees or new clients, the theme is the same. You want to give a consistent message and build your brand. The best way to do this is to automate your onboarding process. 

Begin by outlining the information you need to convey every time you bring someone new onto your team. Then put this information together in videos and documentation that can be streamlined and shared automatically. 

You can set up your training to be dripped out each time they complete a new section or share it all at once. The key is that you’re not the one doing it and you’re not worrying about forgetting anything vital to the process. It’s all documented and created one time and then set to be shared every time you bring on a new client or employee. 

Banish These Problems Today With Business Process Automation

So, if you’re ready to take your business to the next level, you need to systematize and automate your workflow processes. Process automation can save you time and money by reducing waste and improving efficiency. 

Now that you can see the many problems that can be solved with automation, it’s time to take action.  Don’t waste another minute manually entering information on spreadsheets and duplicating data across platforms. You need a streamlined system and BPA today. 

Here at Bridgehead IT, we provide solutions that transform businesses. We help companies just like yours every day to harness the power of technology to automate and streamline their business. Reach out and contact us to learn how our team can help your team use cloud-based systems to improve your processes today.